Forget all about any paperwork for your expense reports. Ricoh transforms your smartphone into the perfect tool for your corporate travel. Use it to capture your receipts, bills, mileage and other travel expenses and automatically generate your reports.

Ricoh is the leading platform for automating business expense management. Thousands of corporate travellers from companies in all sectors and of all sizes use Ricoh to unburden themselves from the paperwork on their business trips.

It all starts with your smartphone, the key to full digital management of your travel and expenses. Ricoh eliminates paper from your company’s expense management, filing all of the data practically and securely on the cloud. Moreover, its automatic scanning system removes the need for manual tasks, thereby enhancing productivity and preventing errors.

The process is simple:
1. You take a photo of the receipt.
2. Ricoh Expense Manager automatically extracts the data.
3. Ricoh Expense Manager saves the image on the cloud (throw that paper away!).
4. Whenever you want, you can generate your expense reports at a single click.
5. If you have a supervisor, they receive the reports and the process continues (we also make their life easier, keep reading!).

Still want more? Ricoh integrates all of the aspects of expense management in a single process for:

✔ Reporting business expenses, generating expense reports with your smartphone, without paper or manual input (unlimited captures), including receipts, mileage, allowances, etc.
✔ Supervising business expenses. Captio automatically verifies compliance with your company’s expense policies and notifies you of any breaches. The supervisors can revise the reports using their mobile handsets.
✔ Reconciling credit card payments.
✔ Managing expenses in various currencies efficiently and simply.
✔ Classifying the information you need in order to manage travel expenses: categories, payment methods, customizable fields, etc.
✔ Facilitating the process of VAT returns for your business expenses.
✔ Managing business expenses, establishing groups of users and cost centres.
✔ Accounting for business expenses, integrating expense management data with your company’s processes and systems (SAP, Oracle, Microsoft Dynamics, Sage, etc.)

Ricoh Expense Manager is also accessible from and full synchronized with our web application at www.ricohexpensemanager.es.
Have you read this far and still have questions? We would be very glad to answer them for you. Write to us at ricoh.expense.manager@ricoh.es.